Special Projects Assistant – Mayor & Council Services Job at City of Belleville – Belleville, ON

Job Details:
Special Projects Assistant – Mayor & Council Services

Job Details

Open Date Nov 04 2021 – 02:41:00 PM Close Date Nov 15 2021 – 04:30:00 PM

Position Title Special Projects Assistant – Mayor & Council Services Posting Type Permanent, Full-Time

Posting Status Active Position Length Permanent, Full-Time

Department Group Office of the Mayor and CAO Hours per Week Monday to Friday 8:30AM – 4:30PM; Some evenings and weekends for special events and/or meetings, which may include travel

Department Chief Administrative Office Openings 1

Education Post Secondary Experience 2 – 10 years

Location 169 Front St. Belleville Competition SV21-103

Salary Range $55,189 – $65,702 per annum


The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 51,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school.

The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play.

More information is available at www.belleville.ca

This position is responsible for providing special event planning and administrative support to the Coordinator of Mayor & Council Services. The support includes, but is not limited to, providing and coordinating a wide variety of administrative and support services pertaining to all City events as sanctioned under the purview of the Mayor and CAO’s office.

Manages the planning and execution of various Mayor’s Office special events and special projects including, but not limited to; the New Year Levee, the Mayor’s Prayer Breakfast, OLG Community Recognition Program, Sister-City exchanges, Mayor’s Arts Week, City facility unveilings, Christmas activities and various other events year-round.

Special Project tasks may include; site selection, creating invitations, agenda preparation, booking catering, site visits and location set-up, and follow up work as directed by the Coordinator.

Coordinates with various City departments and staff to obtain the necessary facilities, equipment and tasks in order to execute special projects.

Regularly communicates with City Council and other local dignitaries and elected officials.

Maintain account records, process purchase orders, cheque requisitions, and all accounts payable for Mayor’s Office special projects.

Sources and manages corporate clothing and gifts.

Provides standard clerical duties and support for the Coordinator of Mayor & Council Services and the Assistant to the Coordinator of Mayor & Council Services which includes; answering telephones, managing Councillor requests, word processing, database management, filing, managing resident complaints, arranging and booking travel, etc.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

Essential (minimum) Qualifications

College Diploma in event management, business/office administration, communications/public relations, or related.

Asset (preferred) Qualifications

Excellent customer service skills, strong verbal and written communications skills.

Considerable experience with Microsoft Office suite programs, including: Word, PowerPoint, Excel, and Outlook.

Essential (minimum) Qualifications

Two (2) years’ office administration experience.

Asset (preferred) Qualifications

Experience in a municipal /public sector environment.


Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). We thank all applicants who apply but advise that only those selected for an interview will be contacted.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months, proof of full COVID-19 vaccination, and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.

About the Company

Company: City of Belleville –

Company Location:  Belleville, ON

Estimated Salary:

About City of Belleville -