Payroll Specialist Job at City of Richmond BC – Richmond, BC

The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision “to be the most appealing, livable, and well-managed community in Canada”, then please apply.


The Payroll Specialist is responsible to ensure the accurate preparation, calculation and completion of various payrolls for the City of Richmond. The position reviews and processes the employee maintenance of several pay groups, four (4) Collective Agreements covering four (4) employee types (Regular, Full-Time, Regular, Part-Time, Temporary, Full-Time and Auxiliary).

Examples of key responsibilities include, but are not limited to:

Ensure the accurate payment of wages and any additional pay, benefit entitlements and deductions, leave balances, and processing of terminations and the issuance of Records of Employment.

Ensure all statutory deductions for income tax, CPP and EI, all benefit deductions (pensions, extended health dental, etc.) and the appropriate remittances are conducted.

Provide financial management support including monthly reconciliations and responsible for the preparation of the year end working papers for the external auditors.

Ensure HR Employee Maintenance is correctly applied and paid in compliance with the Collective Agreements, City policies & procedures and federal and provincial legislation (Income Tax, Canada Pension, Employment Insurance, & WCB).

Review and correction of time sheet entries (current and prior periods), salary advances, off-cycle cheques, calculation of payouts, and termination processing of Record of Employments.

Work with IT and HR to develop, test, and implement system upgrades and enhancements.

Perform other duties as required.

Knowledge, Skills & Abilities:
In-depth knowledge of earnings (what qualifies for Pension, CPP, and EI), WCB, benefits (taxable, non-taxable and after tax), garnishments and employment standards.

Sound knowledge of finance, budgeting, and Generally Accepted Accounting Principles.

Thorough knowledge of the Income Tax Act of Canada, Canada Revenue Agency rules and regulations and tax court cases as it pertains to a unionized environment.

Thorough knowledge of the Collective Agreements as they relate to payroll.

Knowledge of management control and practices pertaining to the administration of payroll.

Considerable independent judgement and action is exercised in meeting deadlines and ensuring compliance to CRA regulations, knowledge of the Employment Standards Act and City polices and procedure.

Must have strong interpersonal skills and the ability to work collaboratively with other departments in the organization, particularly Finance and Human Resources.

Intermediate to Advanced skill level in Microsoft Office programs such as Word and Excel.

Ability to use REDMS or a similar Electronic Records Management System.

Ability to provide effective and timely customer service to a variety of internal and external clients.

Ability to perform multiple tasks simultaneously, work well under pressure, and deal with stressful situations with professionalism.

Ability to communicate professionally with internal and external contacts, handle customer complaints and queries.

Ability to successfully clear a Police Information Check (PIC) for the Financial Sector.

Qualifications and Experience:
Completion of Canadian Payroll Association certification of an Intermediate Payroll Compliance Practitioner (PCP), plus a minimum of three (3) years of experience in a computerized payroll and Municipal unionized environment is required.

Expertise with PeopleSoft HCM, PeopleSoft financials and business intelligence software.

Working Conditions:
Duties are performed in an office environment. Extended periods of visual effort and mental concentration is required.

Additional Information:
Employee Group: CUPE Local 718

Position Status: Regular Full-Time

Duration of Appointment: N/A

Salary Range: $36.49 – $43.09

Hours of Work: 8:15am – 5:00pm Monday to Friday, on a compressed work-week schedule.

Application Posted: 10/15/21

External Closing Date: 10/29/21

PCC#: 45 and 46

About the Company

Company: City of Richmond BC –

Company Location:  Richmond, BC

Estimated Salary:

About City of Richmond BC -