Patent Legal Assistant Jobs in Philadelphia, PA at Jobot

Title: Patent Legal Assistant

Company: Jobot

Location: Philadelphia, PA

Top National Firm seeks Patent Legal Assistant – Great Culture – High Comp – WFH Flexible

This Jobot Job is hosted by Kevin Ross

Are you a fit? Easy Apply now by clicking the “Apply” button and sending us your resume.

Salary $70,000 – $125,000 per year

A Bit About Us

Top Firm with nationally recognized Intellectual Property Practice seeks Patent Paralegals across the country. Please only apply if you have direct IP Experience.

IP Assistant will provide support to the attorneys and others while assisting the IP Practice Section to function in a consistent productive manner. The IP Services Assistant is responsive and ensures that all documents received from clients, foreign agents, official U.S. Patent and Trademark Office “USPTO” documents and other government agencies have been responded to timely, accurately, and all other day to day responsibilities are being met under established policies and procedures while exercising discretion and confidentiality in maintaining contact with clients, attorneys and staff.

Why join us?







WFH Flexible

Job Details


Ensure that policies and procedures are being followed on a day to day basis in relation to assigned duties and in accordance with established firm guidelines;

Monitor and follow-up on dates associated with the US and foreign docket, including clearing dates and providing follow-up with attorneys, clients and management in order to provide adequate time to respond.

Reviews attorneys’ client information and ensures that addresses, special instructions, including billing requirements are being followed in accordance with the clients’ standard operating procedures;

Prepare and forward official documents to clients;

Records billable and non-billable hours worked in the firm’s time entry database on a daily basis;

Responsible for maintaining and prioritizing work on a daily basis and communicate if unable to meet daily responsibilities;

Assist with preparation of a variety of routine correspondence such as client reporting letters, reminders, reports, and other patent-specific documents required by attorneys or other professional specialists.

Preparing and filing applications, extensions, and renewals with the USPTO and other duties as assigned;

Receive and act upon client instructions, including confirmation, and/or draft response to client inquiries;

Responsible for communicating and working with foreign associates;

Recordation of assignments and name changes in the USPTO and internationally;

Prioritize daily tasks and communicate daily if unable to meet responsibilities.

Read, sort and associate incoming email and postal mail with specific client matter numbers and ensure all incoming and outgoing mail is saved into the firm’s document management system within one business day of receipt.

Utilize USPTO and other related government agency electronic resources effectively.

Search appropriate databases for patent and/or trademark technical literature, as necessary.

Create and maintain electronic worksheets and/or databases as needed for clients or as instructed by an attorney or the IP Practice Manager.

Track and record client-billable time as required meeting minimum billable hour requirements.

Knowledge, Skills And Abilities

Possess a strong attention to detail and accuracy.

Possess strong oral and written communication skills to effectively interact with attorne…

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