Overview

Facilities Manager Job at hvac recruitment – München

Details zur Stelle

Vollzeit | Festanstellungvor 11 Stunden

Vollständige Stellenbeschreibung

Job Purpose

  • Actively participate in regular forums / meetings etc. on all Estates & Facilities issues or as required.
  • Full responsibility for all aspects of operational and tactical facilities management delivery within your area of responsibility in accordance to contractual obligations.
  • Ensure complete adherence to contractual obligations, specifications and requirements, client and company KPIs & SLAs. Ensuring complete adherence to Statutory and Mandatory Legislation compliance in Health & Safety and Environmental legislation and all company, and customers’ policies and procedures.
  • To effectively manage within financial and commercial targets, ensuring all margins are controlled and managed within the parameters of agreed budgets.
  • P&L accountability for area of responsibility
  • To proactively manage WIP & debt implementing processes to control, audit and govern all contributing factors ensuring conformance to contract, sector and company objectives.
  • To continuously develop and improve the quality of the services provided, in accordance to company and client objectives.
  • To provide inspirational role-model management and leadership at all levels, acting by example.
  • To effectively organise and manage staff payroll and systems.
  • To recruit, induct, train, develop and motivate your team, creating internal succession and business continuity plans.
  • To manage all aspects of people management, including conflict, grievance and disciplinary in-line with company process and policy.
  • To produce business management information reports as determined for customers’ and company.
  • To Leverage diversity and inclusion and inspire others to do the same.
  • To be up to date with industry innovations appropriate to the contracts managed and future growth.
  • Taking direct responsibility for the Health and Safety of yourself, your team and others who may be affected by company work activities.
  • To continuously build organisational capacity for now and the future, ensuring the company remains fit-for-purpose, competitive and well placed in the market.

Main Duties and Responsibilities

Health, Safety, Environmental and Quality

  • Ensure strict adherence to all processes and procedures; not limited to but including; Company Documentation, Work Instructions, ISO Processes, COSHH Assessments, Risk Assessments and Method Statements.
  • Ensure that all aspects of Health and Safety are covered and the correct documentation is held, as well as ensure the site meets statutory compliance regulations
  • The safe elimination of waste in all it’s forms.
  • Ensure that C*hanging Attitude Towards S*afety is complied with and target reporting is achieved.
  • Completion of regular Audits relating to all areas of responsibility.
  • Creates a safety culture that looks for continuous improvement.
  • Completes all business reporting in a timely manner
  • Ensures good recording keeping

Customer Relationship / Stake Holder Management – Wins with Customers

  • Drives customer / stake holder satisfaction by managing expectations and delivering to contract.
  • Spends time with clients’ and customers’ building reliable, trusted and credible relationships.
  • Ensures internal and external quality standards are met and exceeded.
  • Creates an industry leading experience throughout the customers relationship lifecycle.
  • Acts as a trusted advisor.
  • Exceeds customer expectations through the consistent delivery of quality services, products and systems.
  • Uses insights to anticipate future needs and collaborates with customers to develop innovative solutions.
  • Builds industry leading quality to create value for both customers’ and company.

Commercial and Financial Management Control

  • A full and in depth knowledge of the customers’ NEC3 contract
  • Implement control and management mechanisms to ensure trading performance remains in-line with the contracts commercial and financial targets and budgets.
  • Ensure working practices are monitored and reviewed regularly leveraging the most productive, ergonomic and efficient practices and methods.
  • Implement strategy to ensure scope and contract creep is managed and eradicated.
  • Implement governance and review strategies to ensure contract terms and conditions remain in-line with contractual obligations, and actively monitor and control EWN and CE’s for area of responsibility.
  • Pro-actively manage WIP and debt working closely with financial and commercial teams.

People Management and Leadership

  • Provide inspirational role-model leadership
  • Demonstrated Integrity
  • Interacting with others in an open, honest, respectful and fair manner
  • Upholding clear, ethical standards expected in the company
  • Recognises and reinforces ethical behaviour in others, promoting integrity
  • Attracts, Develops, and Engages Employees
  • Creates a working environment that attracts employees
  • Clearly communicates expectations about results and behaviours
  • Provides timely feedback regarding objectives and development
  • Provides a range of resources to support ongoing development of employees
  • Communicates a compelling vision for the future of the company that motivates employees
  • Implements programmes and processes that increase overall employee development, engagement and retention.
  • Communicates clear expectations, responsibilities and measurements
  • Engages with employees to identify solution
  • Uses candid feedback to drive behaviours to start, stop or continue them
  • Enables and supports others to make decisions and take responsible risks
  • Hold others accountable for contributing and achieving results
  • Evokes consequential management as and when required in accordance to company policy and procedure
  • Supports employees’ decisions in the face of uncertainty
  • Creates a culture of accountability in which people take ownership for results
  • Builds a culture that increases delegation and responsibility at all levels
  • Encourages empowerment in a controlled environment
  • Review and update teams job descriptions and objectives as and when required
  • Demonstrates active listening skills
  • Uses a range of communication styles and methods to convey information
  • Prepares information in a manner that meets the needs of the audience
  • Adapts communication styles in response to varying situations, groups and cultures
  • Frames issues to encourage open dialog
  • Socialise ideas proactively to generate support
  • Encourages and informs others to ensure the desired outcome
  • Recognises and engages key influence networks to build sponsorship for change
  • Leverages others as lead influences

Performance Management and Development

  • Inspire commitment in others to strive for individual, team and organisation excellence
  • Undertake monthly structured one2ones, mid-term reviews and annual appraisals with all direct reports.
  • Set SMART objectives and monitor progress and achievements regularly
  • Pro-actively manage underperformers in accordance to HR process, policy and procedure
  • Challenge what works and what does not
  • Manage conduct and expected behaviours in accordance to HR, process and procedure
  • Demonstrate personal passion for continuous improvement
  • Ensure that individuals and team members understand the impact of their contributions
  • Embrace change, model optimism, energy and resilience
  • Identify and remove obstacles that may interfere with team success
  • Inspire discretionary effort and commitment
  • Establishes benchmarks based on industry excellence and best practice and inspires employees to achieve them

Planning and Organising

  • Plans, organises and aligns organisational structure and resource based on current customers needs
  • Plans, organisers and ensures required resources, processes and systems are available to meet business needs
  • Implements plans to fill critical roles with competent and capable people
  • Pro-actively plans and schedules customer engagement meetings.
  • Plans, organisers and builds organisational structure and capacity for now and future demands
  • Proactive and reactive management, control and governance of 3rd party suppliers and partners.
  • Uses structured approaches to identify and close gaps in current and emerging organisation.
  • Strategically plan and leverages enterprise-wide talent to build capacity and grow next generation facility managers
  • Integrates business and people strategies that sustain exceptional performance and competitive advantage.
  • Prioritise reactive with the ability to jump in and out of pro-activeness
  • Plan retention at contract mobilisation phase

Corporate Responsibility

  • Develop and maintain productive working relationships with FCO/FCMU staff and client members. Where appropriate; play an active role in the life of FCO.
  • Work closely with Client Facilities Manager, and client representatives on Estates & Services matter as appropriate.

Person Specification

  • Qualified to degree level or equivalent experience in similar role
  • Professional Qualifications
  • Membership of appropriate organisation desirable
  • MBIFM, IOSH managing safely or NEBOSH cert
  • Experience managing Integrated Facilities Management (hard & soft services)
  • Strong people management and leaders skills
  • Sound understanding of NEC3 contracts
  • Financial and commercial acumen
  • Operational experience in the Government sector, particularly in contracts within Central Government, or with other large public-sector bodies
  • SC or local in-Country equivalent
  • German and English verbal skills essential

If this role would be of any interest at all please apply with your online your CV

Reference ID: 5002

Job Types: Full-time, Permanent

Salary: 60,000.00€ – 90,000.00€ per year

About the Company

Company: hvac recruitment –

Company Location:  München

Estimated Salary:

About hvac recruitment -