Executive Administrative Assistant Jobs in Jersey City, NJ at JPMorgan Chase & Co.

Title: Executive Administrative Assistant

Company: JPMorgan Chase & Co.

Location: Jersey City, NJ

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department’s activities and goals.


Maintain complex and detailed calendars

Screen incoming calls and determine the level of priority, while using caution in dispensing information

Manage the coordination and logistics of both internal and external meetings

Arrange and coordinate complicated domestic and international travel

Organize all aspects for offsite conferences and external events, including catering and transportation

Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

Produce high quality emails and messages to individuals at all levels of the organization

Maintain current organizational charts and Executive Bio’s

Handle regular activities without prompting, and advise in advance with issues or delays

Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

Lead and coordinate on ad hoc projects as requested


At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

Advanced ability to organize

Tact and good judgment in confidential situations, and proven experience interacting with senior management

Strong interpersonal, written, and oral communication skills

Strong proficiency in Microsoft Office

Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

College degree is a plus

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any me…

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About JPMorgan Chase & Co.