Elections Specialist Job at City of Ottawa – Ottawa, ON

Requisition ID: 842

Department: Office of the City Clerk

Service: Municipal Elections and French Language Services

Branch: Elections Branch

Employment Type: 1 or more Full Time Temporary Positions (Up to 10 months)

Work Hours: 35.00 hours per week

Affiliation: CUPE 503 Inside/Outside

Salary Information: $60 742,50 – $71 069,18 annually (2019 rates of pay)

Location: 1221-B Cyrville Road

Job Category: Administrative Jobs

Application Close: 01/12/2021


The Municipal Elections Office is responsible for planning, implementation and administration of municipal policies and programs for municipal elections as set out in the Municipal Elections Act, 1996, and related municipal election activities conducted to the highest standards of fairness, accessibility and accountability.

You are responsible for performing administrative activities in support of elections, by-elections or recounts in the areas of training, communications and outreach, applicant selection and staffing, and voting place logistics, while providing technical support and assistance in the conduct and administration of elections in order to deliver the best possible opportunity to vote to the electors while ensuring the integrity of the municipal elections process.


Completion of 2 year community college diploma in Business Administration or General Arts & Sciences

Minimum of 3 years of experience in a customer service role that requires understanding and applying procedures, policies, or statutes in a legislative environment

Experience in administering contracts for the procurement of voting places is an asset

Experience in the delivery of training sessions is an asset

Experience in the coordination and scheduling of personnel is an asset


Valid Ontario unrestricted G class driver’s licence (or provincial equivalent) with no more than 6 demerit points accumulated


Extensive knowledge of the Municipal Elections Act and Bill 181 along with their regulations

Extensive knowledge of the corporation, its political and administrative structure, and decision-making procedures

Knowledge of the City’s current ward structure

Ontario Accessibility for Ontarians with Disabilities Act 2005 (AODA)

Knowledge of corporate correspondence practices and administrative requirements

Knowledge of database management

General knowledge of required hardware associated with the use of an automated voting system

Knowledge of applicable health and safety legislation, including the rights and duties of workers.


Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing, with all job related contacts

Results oriented and demonstrated ability to manage workload and complete tasks within prescribed deadlines

Demonstrate public relations skills, judgement and insight

Superior computer skills and experience with Microsoft Office Suite

Demonstrated ability to interpret legislation and to problem-solve

Highly organized with a demonstrated ability to prioritize, set schedules, handle multiple projects and competing demands, and meet deadlines

Pay attention to detail

Demonstrated ability to work independently and within a team environment

Ability to draft correspondence, reports and action plans

Excellent organizational skills and strong attention to detail

Excellent interpersonal and communication skills

Strong decision making skills

Strong team player

Demonstrated ability to work independently and within a team environment

Demonstrated ability to function well under pressure in a fast-paced environment

Demonstrated ability to utilize discretion and sound judgment in the handling of sensitive matters

Ability to lift up to 25lbs

Ability to work overtime is an explicit requirement of the job

Proven ability to work under extreme pressure over an extended period of time is an asset


Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing required. English: oral, reading, writing required. Candidates must meet language requirement for position upon hire.,Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.

Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction. Police record checks completed by a third-party company will not be accepted.

Driver’s License Requirement: A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated

You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

** The City of Ottawa has a Mandatory Vaccination Policy which requires all employees to be fully vaccinated against COVID-19 and provide proof of vaccination as a condition of employment. **

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Aboriginal peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

About the Company

Company: City of Ottawa –

Company Location:  Ottawa, ON

Estimated Salary:

About City of Ottawa -