Departmental Associate 2 Job at City of Richmond BC – Richmond, BC
This position provides a variety of strong administrative support and services on very specialized, complex and confidential matters for the City Solicitor and other staff within the Law Department.
Examples of key responsibilities include, but are not limited to:
Evaluates, develops and implements new administrative methods and procedures for the purpose of improving efficiency to the Law Department.
Prepares and distributes correspondences, memos and other legal documentations from written and oral drafts.
Receives, distributes and processes both internal and external mail for the Law Department.
Receives and processes Legal Notices to the City.
Provides administrative support for the Law Department, responding to all manner of internal and external queries regarding City and a variety of legal matters in addition to drafting and preparing a variety of legal and other documents related to municipal land matters and claims matters.
Researches, compiles and inputs pertinent information regarding property and land matters into a File Research Report that can be transferred into the City’s AMANDA system.
Establishes and maintains calendars and deadline reminder systems for the Law Department, including coordination of meetings and travel arrangements.
Purchasing and accounts payable tasks (e.g. ordering office supplies, paying invoices, reconciling credit cards, booking seminars, and flight arrangements and payments).
Creates and maintains payroll records.
Provides assistance with the preparation of the annual departmental budget.
Opens, updates and manages the corporate records management system for the Law Department and ensures all materials and documents are filed in respective records and files.
Arranges for the transfer, destruction and retrieval of the records and files for the Law Department.
Knowledge, Skills & Abilities:
Knowledge of business English, spelling, grammar and punctuation.
Ability to perform word processing and data entry with a high degree of accuracy.
Strong organizational ability with strong interpersonal and customer service skills.
Ability to communicate effectively with internal and external customers.
Ability to work independently and as part of a team.
Ability to have a high degree of flexibility, remain calm, and to meet tight deadlines under pressure.
Ability to complete typing, word processing and clerical assignments without supervision.
Intermediate to advance knowledge of Word, Excel, Outlook, PowerPoint, REDMS, PeopleSoft and AMANDA.
Qualifications and Experience:
Successful completion of Grade 12, supplemented by a minimum of one (1) year of post-secondary coursework related to the position, such as Business Administration or Legal Administration and inclusive of training in Microsoft Office Suite and word processing.
A minimum of one (1) year of related clerical work in an office environment is required. An equivalent combination of education, training and experience may be considered.
Experience working in a municipal government environment is considered an asset.
Valid Class 5 Driver’s License for the Province of British Columbia.
Work is performed in an office environment.
Employee Group: CUPE Local 718
Position Status: Temporary Full-Time
Duration of Appointment: 18 months
Salary Range: $28.64 – $33.66
Hours of Work: Monday to Friday 8:15 to 5:00 pm, compressed work week
Application Posted: 10/4/21
External Closing Date: 10/24/21
About the Company
Company: City of Richmond BC –
Company Location: Richmond, BC