Clerk, Administrative and Financial Support Job at City of Ottawa – Ottawa, ON
Department: Office of the City Clerk
Service: Municipal Elections and French Language Services
Branch: Elections Branch
Employment Type: 1 or more Full Time Temporary Positions (Up to 18 months)
Work Hours: 35.00 hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $53,606.28 – $62,720.84 annually (2019 rates of pay)
Location: 1221-B Cyrville Road
Job Category: Administrative Jobs
Application Close: 06/12/2021
You are responsible for providing clerical and administrative support to program staff by performing word processing/typing, data entry, and filing activities; compiling and providing information pertaining to program documents and reports; maintaining program inventory; liaising with internal staff, external stakeholders, and members of the public; purchasing goods/services; scheduling meetings; and responding to inquiries and complaints.
EDUCATION AND EXPERIENCE
Completion of 1 year of post-secondary training in office administration or related field
Minimum of 2 years of related office/administrative experience
General organization and activities of the specific program/unit/branch/department
Corporate, departmental and branch policies and procedures
Office practices and procedures
Corporate Records Management system
Corporate computer and software applications such as Windows, Word, Excel, Access, etc.
Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
Ability to communicate clearly and concisely to clients, public, peers and supervisors both verbally and in writing
Excellent interpersonal skills
Organize, multi-task and prioritize work
Work independently with minimal supervision
Ability to complete work assignments within deadlines
Ability to document/record information
Tact and discretion
Awareness of and sensitivity to program specific targets/population needs
Initiative and reliability
Ability to maintain confidential information
WHAT YOU NEED TO KNOW
Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing required. English: oral, reading, writing required. Candidates must meet language requirement for position upon hire.Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.
Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
** The City of Ottawa has a Mandatory Vaccination Policy which requires all employees to be fully vaccinated against COVID-19 and provide proof of vaccination as a condition of employment. **
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Aboriginal peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.
About the Company
Company: City of Ottawa –
Company Location: Ottawa, ON