Overview

Clerk, Administrative and Financial Support Job at City of Ottawa – Ottawa, ON

Requisition ID: 835

Department: Office of the City Clerk

Service: Municipal Elections and French Language Services

Branch: Elections Branch

Employment Type: 1 or more Full Time Temporary Positions (Up to 18 months)

Work Hours: 35.00 hours per week

Affiliation: CUPE 503 Inside/Outside

Salary Information: $53,606.28 – $62,720.84 annually (2019 rates of pay)

Location: 1221-B Cyrville Road

Job Category: Administrative Jobs

Application Close: 06/12/2021

JOB SUMMARY

You are responsible for providing clerical and administrative support to program staff by performing word processing/typing, data entry, and filing activities; compiling and providing information pertaining to program documents and reports; maintaining program inventory; liaising with internal staff, external stakeholders, and members of the public; purchasing goods/services; scheduling meetings; and responding to inquiries and complaints.

EDUCATION AND EXPERIENCE

Completion of 1 year of post-secondary training in office administration or related field

Minimum of 2 years of related office/administrative experience

KNOWLEDGE

General organization and activities of the specific program/unit/branch/department

Corporate, departmental and branch policies and procedures

Office practices and procedures

Corporate Records Management system

Corporate computer and software applications such as Windows, Word, Excel, Access, etc.

Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

Ability to communicate clearly and concisely to clients, public, peers and supervisors both verbally and in writing

Excellent interpersonal skills

Organize, multi-task and prioritize work

Work independently with minimal supervision

Ability to complete work assignments within deadlines

Ability to document/record information

Tact and discretion

Awareness of and sensitivity to program specific targets/population needs

Initiative and reliability

Ability to maintain confidential information

WHAT YOU NEED TO KNOW

Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing required. English: oral, reading, writing required. Candidates must meet language requirement for position upon hire.Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.

Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.

You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

** The City of Ottawa has a Mandatory Vaccination Policy which requires all employees to be fully vaccinated against COVID-19 and provide proof of vaccination as a condition of employment. **

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Aboriginal peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

About the Company

Company: City of Ottawa –

Company Location:  Ottawa, ON

Estimated Salary:

About City of Ottawa -