Administrative Coordinator, International Standards Development Job at Standards Council of Canada | Conseil canadien des normes – Ottawa, ON

Who we are

SCC is a small but impactful Crown corporation that reports to Parliament through Innovation, Science and Economic Development Canada. Using our expertise and vast network, SCC helps organizations by opening a gateway to possibilities, both at home and abroad. We bring people together, foster collaboration and expand their horizons in trade and global connectivity. We represent and advance Canada’s interests on the international stage in ways no other organization can.

SCC offers more than a few pieces of the standards development and conformity assessment puzzle. We provide comprehensive strategies that allow Canadian businesses and innovators to contribute to shaping established and emerging markets. We help knock down trade barriers and create opportunities for businesses to innovate and expand into new markets by laying the foundation for their success.

SCC’s work helps drive Canada’s health, well-being and economic prosperity. Whether it’s the food we eat, the products and technologies we use, or how we get to work, every aspect of our lives is touched by standards. Standards and conformity assessment not only provide confidence in the quality and safety of products and services, they also play an integral role in improving the overall health and safety of Canadians, and of their environment. At SCC, everything we do is aimed at improving Canadians’ quality of life and economic prosperity.

Our culture

A 2020 winner of Waterstone’s Canada’s Most Admired Corporate Cultures award, we foster a culture founded on our values of respect, professionalism, and integrity. Over the last year, our culture has expanded and evolved in light of the COVID-19 pandemic. Working from home has had its challenges, but it has also brought us closer and has highlighted the culture that was already in place: one of compassion, agility, and flexibility.

At SCC, we believe that an empowered and engaged workforce is essential to deliver on our vision and mission. A people-centric culture means that we are all working together to achieve a common goal.

Our diversity is our strength. We believe that leveraging our unique backgrounds helps to create a stronger, more cohesive team. Proudly, we can report that 30% of our team identifies as belonging to a visible minority, 60% of our team is female, and 62% of our leadership team is female. Not only do we serve the public in both Official Languages, but we are able to go above and beyond: with a staff complement of 140, we speak over 20 languages at SCC.

Your place in the team

Within the Standards and International Relations Branch, the International Standards Development (ISD) Program is built on decades of experience in developing standards-related strategies and long-term objectives to serve its members. The ISD Program includes seven programs and services that work synergistically to ensure effective Canadian representation in international standardization activities. In this position, you will provide support to the ISD team and their members in the delivery of its programs and services.

Your background

  • Post-secondary education in business administration, political science or equivalent discipline, coupled with acceptable experience and/or training
  • Experience in the collection, maintenance, and analysis of data for distribution, tracking and report generation
  • Experience composing, proofreading and correcting correspondence, generating and editing reports
  • Experience with general administrative and office support duties, including scheduling meetings, travel arrangements, completing expense claims, hardcopy and electronic filing etc
  • Fluently bilingual in both Official Languages (English and French)

And maybe you also have…

  • Knowledge of the field of standardization

Key Activities

  • Responsible for the timely distribution of all SCC Mirror Committee Ballot documents for voting or comments.
  • Post any communication received via ISOSD, IECSD, JTC1SD in the SCC Mirror Committee forum for information as required.
  • Organize records and provide program support for SCC Mirror Committee Funding Application process, including accreditation, external contributions invoicing etc.
  • Track changes and keep accurate records on SCC Mirror committee status, Project Manager assignments, administering organizations, committee travel etc.
  • Responsible for travel management for ISD internal and external clients: prepare and issue travel letters, maintain travel/financial assistance database, and review and process travel claims.
  • Distribution of watermarked standards to members and SDOs as requested.
  • Provide international hosting administrative support, e.g., hosting invitation letters (visa), registration, as necessary.
  • Facilitate the logistics for meetings, telephone/online conference calls and WebEx discussions.
  • Responsible for the timely development of reports for Senior Management as it relates to the strategic and quality objectives of ISD against the corporate objectives.
  • Receive and process applications for Issuer Identifier Numbers (IIN), Registered application Identifier (RID) and Open System Interconnection (OSI) Object Identifiers (OID)
  • Contribute to the organizational Quality Management System and operational efficiency by providing recommendations for improvement and ensuring quality management documents are up to date and accurate.
  • Ensure user accounts in Standards Hub, ISO Global Directory and the IEC Expert Management System are maintained and updated to reflect Canada’s active members.
  • Provide secretary support to the SCC Directives Maintenance Team working group.

A final note

Vaccination: In response to the COVID-19 pandemic that was declared by the World Health Organization, the mandates issued by the federal government, and the direction provided by public health authorities, the Standards Council of Canada requires all new employees to be fully vaccinated prior to their start date. All offers of employment are conditional upon successful job candidates attesting to their vaccination status. SCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act.

Please attach a detailed cover letter to your resume. In addition to learning about your education, training and experience, we want to hear your story! We’d love to hear about how your accomplishments, and the skills you applied to achieve them, relate to this role and why you think this opportunity is a good fit for you.

We are committed to creating and fostering a diverse, equitable and inclusive work environment that reflects the peoples’ lives that we impact and the Canadian community that we work within. We strive to create an environment where everyone is comfortable being their authentic selves. We welcome Indigenous peoples and persons from all races, ethnicities, gender identities and expressions, sexual orientations, and physical or mental abilities to be part of our team.

We strive to ensure a barrier-free selection process. If you are contacted regarding a job opportunity, testing or interview, please advise the HR representative of the accommodation measures that you require to enable you to be assessed in a fair and equitable manner.

Please apply directly on SCC’s Careers Page before the closing date.

Upon our review of all applications, those who appear to be the best fit with the mandate of this role and with SCC’s mission and vision will be contacted. You will receive confirmation that your application has reached us.

Thank you for your interest in SCC and for taking the time to review this ad.

About the Company

Company: Standards Council of Canada | Conseil canadien des normes –

Company Location:  Ottawa, ON

Estimated Salary:

About Standards Council of Canada | Conseil canadien des normes -