Administrative Assistant Job at Canada Post – Postes Canada – Ottawa, ON
Business Function: Product
Primary City: Ottawa
Employment Type: Full-Time
Employment Status: Term
Language Requirement: English Essential
Employee Class and Level: CPXMA01
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 11/28/2021
Health and safety is our highest priority. With vaccination shown to be the most effective tool to reduce the risk of transmission of COVID-19 and protecting individuals from severe consequences of this virus, Canada Post has implemented a Vaccination Practice. Accordingly, you will be required to attest to being fully vaccinated. If you are unable to be vaccinated, you may request an accommodation due to a medical, religious, or other prohibited ground of discrimination as described in the Canadian Human Rights Act.
The Administrative Assistant take leadership of all vital office functions, including the coordination of priority actions, correspondence control, inter-departmental liaison and the provision of advice, communication, intelligence, analysis and interpretations.
Below are the main job requirements and responsibilities for the Administrative Assistant.
Coordinates all priority actions; on time-sensitive information, situations or conditions which could cause embarrassment or exposure to the Corporation if not dealt with promptly, discretely and tactfully and ensures prompt, effective follow-ups.
Coordinates the receipt of Board of Directors submissions and responses to decisions of Management Committees and requests for additional information in Head Office and Divisions as required.
Composes documents and presentations including briefing material for Management Committees.
Safeguards all confidential, sensitive and personal information.
Controls the flow of correspondence in and out of the office by promoting prompt responses with minimum resource utilization.
Job Responsibilities (continued)
Acts as the representative, as delegated, to committees and other forums both in Head Office and the field.
Gathers and provides intelligence to the community in Head Office and the field based on a careful analysis and evolution of possible ramifications and impacts.
Undertakes special projects as requested by utilizing Head Office/Field resources. Provides analysis and recommendations, as appropriate.
Indirectly supervises other secretaries in the function by providing guidance, standards, ensuring consistency in procedures.
Performs other duties such as arranging for travel and accommodation, requisitioning cheques, prepares travel claims, prepares budgets, includes monthly and year end variances analysis, LAVIS reports, requisitioning materials, supplies and equipment, requests repairs and services for office equipment.
Completion of secondary school according to provincial standards or equivalent (GED) is required.
Completion of post-secondary (College/University) courses may be required.
One to three years of experience in a secretarial/administrative assistant role – experience in this role at the executive level will be considered a strong asset.
Other Candidate Requirements
Proficient computer skills and competent with Microsoft Office programs.
Strong organizational, prioritization and time-management skills.
Good interpersonal skills.
Strong oral and written communication skills.
One year temporary assignment with possibility of extension or permanency
Safety Sensitive Positions
This position may be considered a Safety Sensitive position.
Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences.
We are committed to employment equity and encourage applications from women, Indigenous Peoples, persons with disabilities and visible minorities.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.
Our Leadership Behaviours
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation’s best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.
We value diversity as an essential part of who we are as a company, how we operate and how we see our future. We believe that attracting, developing, and retaining people who reflect the diversity of Canada is essential to our success because this matters to all communities and customers we serve.
Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.
Safety – We are committed to a safe and healthy environment for all our stakeholders.
Customer – We serve Canadians with pride and passion.
Respect – We treat each other with fairness and respect.
Integrity – We act responsibly and with integrity.
Transformation – We will innovate and transform to win in the marketplace.
About the Company
Company: Canada Post – Postes Canada –
Company Location: Ottawa, ON