Overview

Administrative Assistant Job at Regional Municipality of Peel – Brampton, ON

Job Description:
Administrative Assistant, Logistics

Regular Full Time

Health Services, Paramedic Services

Responsibilities:
Reporting to the Manager, Logistics you will coordinate meetings and training

Prepare and distribute agendas, take minutes and manage calendars and email for designated management and the Section’s general mailbox

Typing and formatting documents, and presentations to ensure professional quality

Coordinate business expense claims

Receive correspondence and documents, mail and faxes appropriately to ensure proper staff action

Prepare correspondence and obtain authorization before routing to appropriate destination

Provide data entry support for various databases

Liaise with internal and external contacts

Ensure exceptional customer service by ensuring that telephone calls are attended to and responded to appropriately

Assist with projects including activities such as research, preparation of data, implementation strategies, communication, suggestions for improvement as well as coordination of findings

Provide assistance to the Section’s financial support personnel

Providing back-up administration support to Division Senior Management

Coordinate and manage confidential files and information and assist with obtaining documents or information from various sources

Maintain the inventory of office supplies

Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and pro-actively managing bias

Qualifications:
Graduation from a recognized administrative assistant post-secondary program

A minimum of two (2) years of administrative support experience

An equivalent combination of education and/or experience may be considered

Experience supporting a logistics work environment would be considered an asset

Excellent communication and time management skills

Proficiency in Microsoft software (Outlook, Word, Excel, PowerPoint) and Visio

Superior attention to detail

Ability to multi-task effectively and manage changing priorities

Self-motivated and able to take initiative in order to suggest ideas for improvement to workflows or processes

Ability to exercise considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature

Location: at 1600 Bovaid Drive East, Brampton

Hours of Work: 8:30am – 4:30pm, Monday through Friday, 35 hours/week

Interview: Our recruitment process will be completed with video conference technology.

If this opportunity matches your qualifications and experience, please apply on-line.

As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.

New employees are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.

The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If you are not fully vaccinated, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted.

About Us:
The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga. We deliver a wide range of resident focused services across the Region.

Our 20-year vision for Peel is “Community for Life.” Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives. Our 2015-2035 Strategic Plan outlines the work we’re focused on to bring this vision to life.

To learn more about the Region of Peel, explore peelregion.ca.

Additional Information:
The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact [email protected]

Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.

About the Company

Company: Regional Municipality of Peel –

Company Location:  Brampton, ON

Estimated Salary:

Upload your CV/resume or any other relevant file. Max. file size: 80 MB.

About Regional Municipality of Peel -