Admin Assistant – General Job at Schools (Government) – Melbourne VIC

Job Description

Location: Melbourne | CBD

Job type: Part time / From 28/01/2022 – 20/12/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1254132

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5 A commitment to professional learning and growth.


Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks – e.g. driver’s licence, first aid, safe food handling.


This position description describes in general terms the normal duties which the Administration Officer is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.

Reception (shared with all office staff) including phone, email and in-person communication

Student/families administration on CASES21 and Compass (shared with all office staff)

Family receipting on CASES21 (shared with all office staff)

Student enrolments

Sick bay attendance and administering of medication (when required)

Newsletter – assisting and preparation for publication on Compass and website

Management and maintenance of OHS procedures in consultation with the Business Manager

Management of archiving throughout the year

Other duties as directed by the Principal, Assistant Principals or Business Manager.

In addition, it is envisaged that the successful applicant will: –

Demonstrate knowledge and experience in the use of CASES 21 Administration, CASES 21 Finance, COMPASS and Excel

Possess &/or indicate a willingness to obtain a Level 2 First Aid qualification and an Anaphylaxes supervisor certificate

We are seeking a warm, professional and engaging Administration Assistant to join our busy general office.

Hours: This position is 3 days a week during school terms – Monday, Wednesday and Friday

NOTE: Please save your application in one document (cover letter, CV, referee details and response to selection criteria) and upload as a PDF to recruitment online.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Albert Park Primary School is an inner city-bayside school and a popular choice of local residents in the community: with professional and committed staff, an engaged and active school community, strong support from the local community, school council and surrounding schools.

The school was established in 1873. Current facilities on the 0.9 hectare site consist of 2 heritage listed main school buildings dating from 1873 and 1889. The main two-storey heritage school building accommodates the administrative areas, intervention teaching spaces and classrooms. The Wesleyan church houses assemblies, sport, special events and the Out of School Care Program. There are two and three storey modern portable buildings housing classrooms. A modern Library with specialist Music and Art facilities.

The current enrolment of 616 students is drawn from a range of cultures and backgrounds and has increased from 278 in 2001. Increased staff numbers correspond with the enrolment growth with a teaching complement of 34.4 effective full time (EFT) teaching staff and 6.9 EFT support in 2020.There is a focus on life-long learners with high expectations. Teachers have a strong culture of professional development which is evident in team planning and the use of data to enhance teaching and learning.

The school is committed to continual development of the school, students and teachers. There is a focus on providing a safe and secure learning environment for all students and an understanding that students reach their full potential only when they are happy, healthy, safe and valued in an environment where there is a positive school culture to engage students and support them in their learning. Albert Park Primary acknowledges that student wellbeing and student learning outcomes are closely linked.

Every student should have the opportunity to meet their personal and educational potential in an environment that fosters the ‘Albert Park Way’- Be kind and fair, Act safely, Respect everyone’s rights, One voice at a time, Keep trying. There is a focus on developing our students’ future skills and knowledge through our sustainable schools program and development of 21st Inquiry learning skills and capabilities to develop critical thinking.

The school’s curriculum addresses the learning standards of the Victorian Curriculum and emphasises the importance of developing engaging and student centred learning experiences. Developing quality assessment has been a key area of focus for the school to ensure that all student’s needs and abilities are catered for. Accurate differentiation has been key to ensuring challenging and engagement for all learners, in particular our high ability learners. The 27 classes are well-resourced including with access to a 1:1 school provided technology to promote the development of independent learning and support a range of needs. Classes are currently structured by grade levels.

A broad range of extra curriculum and opportunities are provided to students. These include specialist programs for Visual Arts, Physical Education, Performing Arts and French. Student wellbeing is being reinforced through initiatives and programs and Albert Park Primary School has accreditation with eSmart and Kids Matter. The school community implemented the Respectful Relationships whole school initiative in 2020. It also self-funds a counsellor, library assistant, nurses and an intervention program for literacy.

A sense of community is an important feature of Albert Park Primary School. The school recognises the importance of the local community and values a collaborative partnership in the delivery of education. Students, staff and parents participate in a wide range of programs to support, enhance and develop community relations. There are many fundraising events in the school year which are inclusive of an Albert Park Fete, which reflects the strong connections across the broader community.

About the Company

Company: Schools (Government) –

Company Location:  Melbourne VIC

Estimated Salary:

About Schools (Government) -